Proofreading is the final check of a document before it is signed-off for reproduction. It is, in essence, a quality control exercise, and should not be seen as a substitute for copy editing. Proofreading involves comparing the approved version of a document with the first proof, checking each word, punctuation mark and graphic element. A good proofreader will also check for any further spelling inconsistencies that might have been overlooked at the copy editing stage, or introduced since the copy edit.
The list, below, summarises the tasks that I will undertake, where required:
• Validate that the proof is a copy of the approved version of the document.
• Ensure all prior amendments have been entered.
• Ensure the proof is complete: all preliminary matter is included; all tables, illustrations, footnotes, endnotes, labels, etc. are included in the body of the document; and all end matter – appendices, lists, glossary, bibliography, index, etc – are included.
• Check and correct any apparent spelling, typographical or punctuation errors, in consultation with the editor.
• Check conformity with the design specifications.
• Check list of contents, tables and illustrations against the text.
• Check all sequences, including page numbers, headings illustrations, etc.
• Proofread the index.
• Spot-check cross-references and refer any inconsistencies to the editor.
• Check that the layout is correct, including: page breaks; word breaks at end of lines and pages; white space; and that illustrations, captions and labels are placed appropriately.
• Mark-up any changes using standard proofreading marks.
•Provide list of any queries for the editor to review.
As you can see, proofreading is not just merely doing a spell check!
The primary purpose of copy editing is to remove errors and grammatical inconsistencies that might otherwise confuse readers, embarrass the author or ruin the credibility of a publisher. Focus is clearly upon the finer details of the publication and is a far more comprehensive check than merely undertaking a proofread.
The list, below, summarises the tasks that I will undertake:
• Perform copy edit to relevant house style guide; if none forthcoming, I will defer to the Australian Style Guide, Sixth Edition.
• Check for and correct spelling errors.
• Ensure the principle of plain English is used.
• Correct all grammatical errors and inconsistencies.
• Organise and code headings.
• Ensure the accuracy of cross-references and links to other parts of the document (spot-check).
• Ensure the list of contents, including tables and illustrations, match the headings.
• Ensure all references are complete and consistent.
• Provide advice on potential bias and libel.
Please contact me for your specific copy editing requirements. You can be assured of prompt service, accurate work and a competitive price.
Indexes identify information that is of interest to readers, and direct them to it efficiently. A good index will identify and group common concepts and arrange them in a logical way, with appropriate links to related concepts.
Indexing is a very thorough and complex discipline, and requires an ordered, logical mind.
No two indexes are identical; therefore, it is vital that there is a thorough, initial communication prior to commencing an index.
I will go through a set order of questions with you to determine the level and extent of the index you require. I will ensure that your index contains relevant, easy-to-follow concepts that will add value to your publication.
Are you experiencing difficulty putting those creative ideas onto paper in a clear, mistake-free format?
Do publishers return your manuscripts, asking you to 'tidy it up first', before they will consider it?
I will ensure that your unique style is maintained – after all, that is what sets your work apart from all the others – and then correct your document to a high grammatical and style standard.
We will work together to ensure that your work has the best possible chance of publication.
Send me your original document, either electronically or a hard copy, and I will mark any changes onto your copy and send it back to you. Once you are completely satisfied with the suggestions made, I will provide you with two final documents: one highlighting the final changes and the other with the changes actually incorporated.
These days, businesses cannot afford to have shoddy, ill-worded documentation – it just doesn't cut the mustard. Today's communication must be fast-paced, succinct and to the point with no ambiguity – no waffle!
I have extensive experience in compiling and editing business documents in a clear, plain-English format, and where attention to detail and accuracy are essential.
Let me help you with your documents, including:
• procedure/training manuals
• business cases/plans
• style guides
• advertising brochures/catalogues
• powerpoint presentations
• policy documents.
Consider also the benefits of hiring an independent proofreader or copy editor:
• A fresh pair of eyes.
• Specialist expertise.
• Only pay for services rendered.
• Time constraints alleviated.
You only have one chance to create a lasting impression!
Sometimes, things happen in your life where it is extremely difficult to 'keep your cool' and remain objective with all that emotion hanging around.
And yet, this is exactly the time when, more than ever, a well-constructed, assertive letter of complaint or instruction can open doors to a solution that is beneficial to all parties – especially you!
Tact and diplomacy may be the farthest thing from your mind when you have issues, yet it's these very qualities that can bring about a speedy resolution.
Let me assist in ensuring that your letter:
• sets the correct tone for the circumstance
• has words that are relevant
• is assertive without being aggressive
• is polite and easily understood.
It goes without saying that your situation will be treated in the strictest confidence.
Naturally, if your circumstances require the engagement of a specialist professional – a lawyer, for example – I would strongly recommend you to do so.
Don't you just hate this situation? I know it's one of my pet hates. While the picture may be a little humorous, this subject most definitely is not … I can assure you that I take confidentiality very seriously!
As a professional, all privileged information – whether it be business data, intellectual property or personal documentation – that is entrusted to me is treated with the respect and privacy it deserves. Anything less is just not good enough!
So, here's my pledge to you:
• I will not disclose any information to anyone, unless expressly directed to by you in writing. Of course, I may have to disclose certain information if I'm compelled to do so by law.
• All electronic files are scanned for computer viruses. I have a comprehensive virus protection system, from a well-known company, which is updated constantly.
• One month after the project is completed and final payment is received, I will contact you to advise that I intend to delete all work-related files. I have authentic termination software that deletes electronic copies once and for all. If you wish, I can copy and send you these files. Further, any hard copies will be shredded, or posted back to you.